AGENDA
CITY COMMISSION MEETING
North Annex, Clovis-Carver Library
5:15 p.m., Thursday, November 5, 2009

***There will be an executive session of the Clovis City Commission at 4:45 p.m., Thursday, November 5th, 2009. The only topic of discussion will be the purchase, acquisition or disposal of real property or water rights by the public body pursuant to NMSA 10-15-1 (H8).***

Invocation and Pledge.

I. ROLL CALL

II. APPROVAL OF AGENDA

III. APPROVAL OF MINUTES

A. Regular Minutes of October 15th, 2009. Pages 1-11.

IV. RECOGNITION OF VISITORS, RECEIPT OF PETITIONS AND COMMUNICATIONS

Update regarding Trek for Trash, Mr. Rob Carter.

V. PROCLAMATIONS, AWARDS AND PRESENTATIONS

A. Presentation of proclamation proclaiming November 6th, 2009 as Clovis Falcons 2009 Superbowl Champions Day, Mr. Raymond Mondragon. Page 11A.

B. Presentation of proclamation proclaiming November 9th-14th, 2009 as Veterans Week, Mr. John Montano. Page 12.

C. Presentation of proclamation proclaiming November 2009 as National Hospice and Palliative Care Month, Katrina Bryant. Page 13.

VI. CONSENT AGENDA

This item is placed on the agenda so that the Commission, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any proposed does not meet with the approval of all Commission members, or if a citizen so requests, that item will be heard when reached under the regular agenda.

A. Motion to place indicated items on the consent agenda by unanimous vote.

B. Motion to approve or acknowledge all items on the consent agenda.

VII. INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES

A. Request for approval of introduction of an ordinance to approve an aircraft services project as the City of Clovis Airport between the City of Clovis and Bosbeck, LLC, Mr. Chase Gentry. Pages 14-20.

B. Request for approval of introduction of an ordinance relating to the Penalty Assessment Program, defining penalty assessment, misdemeanors, establishing a listed schedule of penalty assessments, and repealing code sections, Mr. David F. Richards. Pages 21-26.

C. Request for approval of adoption of Ordinance Number 1917-2009 changing a RA Ranchette Zone to a MD Mixed Development Zone and a NC-L Neighborhood Conservation-Livestock Zone, (Velez Subdivision), Mr. Louis Gordon. Pages 27-36.

D. Request for approval of adoption of Ordinance Number 1918-2009 changing a RS Residential Single Family District Zone to a NC-C Neighborhood Conservation Carport District Zone. (Address of zone change 104 LaSalle Dr), Mr. Louis Gordon. Pages 37-49.

E. Request for approval of adoption of Ordinance Number 1919-2009 changing a RS Residential Single Family District Zone to a NC-C Neighborhood Conservation Carport District Zone. (Address of zone change, 1920 Hull Street), Mr. Louis Gordon. Pages 50-59.

F. Request for approval of adoption of Resolution Number 2519-2009 granting preliminary plat approval of the Velez Subdivision, Mr. Louis Gordon. Pages 60-68.

G. Request for approval of adoption of Resolution Number 2520-2009 granting approval of re-plat of Lots 9-14, Block 6 of the Glen Oaks Addition Unit No. 3 and Lot 1, Block 6 Glen Oaks Addition Unit No. 1, Mr. Louis Gordon. Pages 69-79.

H. Request of approval of adoption of Resolution Number 2521-2009 granting approval of the re-plat of Lots 29-30, Block 5 and the re-plat of Lots 11-22, Block 5 and Lots 1-5, Block 2 of Colonial Estates, Mr. Louis Gordon. Pages 80-90.

I. Request for approval of introduction of an ordinance to accept Grant Funding from the New Mexico Economic Development Department for Infrastructure improvements for an Aircraft Services Facility at the City of Clovis Airport, Mr. Chase Gentry. Pages 90A-90C.

VIII. UNFINISHED BUSINESS

IX. NEW BUSINESS

A. Request for approval of Bid Number ITB-10-0925-07, Construction of Hull Street Bridge, Mr. David Boswell. Page 91.

B. Request for approval of modification of Project Participation Agreement with Champion Pet Foods, Mr. David F. Richards. Page 92.

C. Request for approval and acceptance of the 2006, 2007 and 2008 Compliance Affidavit with Southwest Cheese, and acknowledging that the terms and conditions of the Project Participation Agreement between the City of Clovis and Southwest Cheese have been met based on the Affidavit, Mr. Chase Gentry. Pages 93-96.

D. Request for approval of change of provider for health insurance coverage for City of Clovis employees, Mr. Joe Thomas. Pages 97-98.

E. Request for approval of emergency budget change to replace a leaking and damaged roof at Fire Station 3, Chief Ray Westerman. Page 99.

F. Request for approval of emergency transfer of $27,500 from Traffic Safety Fund 63 to line item: 01-301-62490 (Professional Dues, Fees & Services) for the implementation and installation of Mobile Computer Terminals in patrol cars, Chief Steve Sanders. Page 100.

G. Request for approval of emergency transfer of $1500 from 01-1001-62490 (Professional Dues, Fees & Services-Other) to 01-1001-62790 (Maintenance-Bldg, Grounds & Improvements-Other) for repair/replacement of electrical box & lines located at 320 Connelly Street that were damaged/burned (unknown cause) and also for replacement of air conditioning/heating unit for facility that was also damaged. Total cost for repairs is $3175.84, Mr. Ken De Los Santos. Pages 101.

H. Request for approval of closure of Main Street from 21st to Grand for the Christmas Light Parade from 5:00 p.m. - 7:30 p.m., Saturday, December 5th, 2009, Ms. Robyne Beaubien. Pages 102-103.

I. Request for approval to accept a donation of $15,000 from Citizens Bank of Clovis to go towards the purchase of a male giraffe, Mr. Rob Carter. Pages 104-105

J. Request for approval of task order #14 with WHPacific, Inc. for basic design of a taxi lane to serve west hangar development at the airport, Mr. Stephen Summers. Pages 106-112.

X. REPORTS OF BOARDS, OFFICERS AND COMMITTEES

A. Report regarding Police Department operations, Chief Steve Sanders.

XI. FUTURE AGENDA ITEMS

XII. ANNOUNCEMENT OF DATE, TIME AND PLACE OF CITY BOARD AND COMMISSION MEETINGS

A. Cultural/Ethnic Affairs Committee, 12:00 p.m., Tuesday, November 10th, 2009, CCC.
B. Traffic Committee, 1:00 p.m., Tuesday, November 10th, 2009, Police Department.
C. VETERANS DAY, CITY HALL CLOSED, Wednesday, November 11th, 2009.
D. LEPC Exercise Design & Planning Committee, 10:00 a.m., Thursday, November 12th, 2009, 320 Connelly.
E. Keep Clovis Beautiful, 5:30 p.m., Monday, November 16th, 2009, Assembly Room, Bert Cabiness City Government Center, 321 Connelly.
F. LEPC, 1:00 p.m., Wednesday, November 18th, 2009, Assembly Room, Bert Cabiness City Government Center, 321 Connelly.
G. Planning & Zoning, 3:00 p.m., Wednesday, November 18th, 2009, Assembly Room, Bert Cabiness City Government Center, 321 Connelly.
H. Public Works Committee, 8:30 a.m., Thursday, November 19th, 2009, Assembly Room, Bert Cabiness City Government Center, 321 Connelly.
I. LEPC Emergency Response/HAZMAT Committee, 10:00 a.m., Thursday, November 19th, 2009, 320 Connelly.
J. ENMRWA, 2:00 p.m., Thursday, November 19th, 2009, Melrose, Village Hall.
K. City Commission Meeting, 5:15 p.m., Thursday, November 19th, 2009, North Annex, Clovis Carver Library, 701 N. Main.

XIII. ADJOURNMENT

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the City Clerk at 321 Connelly at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 321 Connelly if a summary or other type of accessible format is needed. Items marked with a indicate items recommended by the City Manager for placement on the Consent Agenda.